eCASE Contracts by OPEXUS enables contracting professionals to simplify document filing and retrieval, allowing them to work faster while ensuring compliance with the Federal Acquisition Regulation (FAR) and their organization’s unique contracts filing processes.
eCASE Contracts files all contract documents in one location and makes them instantly available to users across your organization. It integrates with your existing systems to automatically file documents or initiate document approval workflows, enforcing a standard contract filing structure and process for all employees. When a contract is closed, eCASE Contracts automatically files relevant documents to your records management system.
Automatically file documents in the right place, every time. Quickly find the documents you need and share them across the organization.
Understand key performance indicators (KPIs) at a glance with configurable dashboards. See what documents are in process, which have been filed, and which are outstanding.
Configure eCASE Contracts file structures according to your unique contracts management needs. Easily modify structures as your requirements change.
Quickly comply with audits or FOIA requests via a hierarchal file system that adheres to your organization’s unique policies/regulations. Know immediately if a document is missing before it’s too late.
Granular access controls by user (e.g. CO, COR, CFO, PM, etc.), by user group, and by phase of your process ensure contract documents are only viewed by users with correct permissions. Configurable electronic workflows with electronic signature ensure documents comply with approval policies and provide evidence of correct handling of contracts in case of an audit. And, you’ll know if something is missing; eCASE Contracts notifies you immediately if a document has not been filed or has not completed required approvals.
Electronically store contract documents in the FedRAMP-certified, secure cloud. Access documents any time, anywhere.
File documents according to your unique file plan. Manage versions with check-in, check-out features.
Automatically archive files according to configured records retention policies.
Route contract files and documents for review, comment, and/or approval.
Set granular role and group permissions to documents and workflows. Ensure staff only see documents they need to see.
Integrate with your current contract systems to automatically file documents as they are created.
